Chairing A Meeting For The First Time

The meeting lacks a clarity of purpose i e the aims and objectives are not clearly defined.

Chairing a meeting for the first time.

If it doesn t work perfectly first time keep on trying. Then send these out to the participants allowing plenty of time for them to prepare too. Hello everybody and thanks for joining. There are many reasons why meetings are not effective some of these include.

The idea is to implement only the ones you think your group needs. Of course being a chair here means that you re the person in charge of conducting the meeting not a piece of furniture. Monitor and evaluate how successful they prove to be in your meetings. Do this with the objectives of the meeting in mind.

First of all you need to plan and prepare for your meeting. Remember you will need to remind people of the meeting rules at each meeting. Start and finish the meeting on time. A group can take a while to get used to the meeting rules you ve agreed.

Discuss the upcoming meeting with your attendees. The first point of any regular meeting that you chair should be to ask those responsible to report back on their progress from the previous meeting. There may be new people there and even regular attendees will forget. Inappropriate style of leadership i e the chairperson dominates and.

Why meetings may be ineffective. Make sure you are clear about what needs to be achieved. It is vital to ensure that the agreed action points are completed within the agreed time and prior to the next meeting. Prepare the agenda and any accompanying materials.

Start with a few basic rules. When you learn that you ll be chairing an upcoming meeting one of the first things you should do is to spend a little time talking to the people who will be attending especially high ranking or important people. The follow up to the meeting is just as important as the meeting itself. Chairing a meeting for the first time may feel onerous.

Here are eight common meeting procedures to get you started.